The thing about documents is that you don't always need them, but when you need them, they better be where you can find them quickly. Filing would work, but we many not always be near the physical file when we need the information that is in the document.

Also, we don't always want the entire document, just some critical piece of the information that is somewhere in the document, such as the policy number of an insurance document, the coverage amount, date of expiration, etc.

If you think of such things as the document metadata (the data about the document), then we need most of the time is to look up the metadata of the document.

DiamondTip enables you to create the metadata regarding a given document, then upload an electronic version of the document itself, so you can have the entire document when you need it.

Furthermore, each virtual organization you create allows you to separately manage such documents so you can store the same or different documents in different virtual organization, giving you finer control over who can access which documents.